Provide a clear and complete invitation, including a meeting agenda. Set up and test your audio devices 15-20 minutes before the start of your meeting (when possible). Use a wired Ethernet connection whenever possible. Road noise diminishes the meeting’s audio quality and driving while distracted is dangerous. To prevent audio feedback, if other attendees are sitting in the same room, use only one computer to log on to the meeting.ĭo not take a call from your cell phone, particularly while driving. Use an audio device to avoid echoes or other audio issues. In Outlook, open the Calendar, and then click New Skype Meeting.ĥ.In the Skype Meeting Options dialog box, select one of the meeting space options. To set Skype for Business meeting space options:
This is a good option for informal and regular meetings with coworkers. Content, such as a Microsoft PowerPoint presentation, remains in the meeting until you delete it. TIP: Choose this option to always use the same Skype for Business meeting ID and permissions. Anyone from Microsoft can get into the meeting as a presenter. The My dedicated meeting space (less secure)option creates all meetings in the same space with the same entry info. TIP: Choose this option to avoid the problem of having meeting participants in a current meeting mix with participants joining at the end of that meeting. You can customize permissions (such as who gets to be a presenter), mute people, or prevent people from sharing video. The A new meeting space (I control permissions)option creates a brand new Skype for Business meeting with a unique ID. There are two Skype for Business meeting space options that you can set through Outlook: It’s a good idea to set up your meeting space options from the start. Setting your meeting space options in Microsoft Outlook NOTE: Do not use your webcam as the default audio device. Verify that your camera is working properly and adjust camera settings as needed. Use the testing buttons on this page to make sure your speaker, microphone, and ringer are all working, and that your call quality is acceptable.ģ.To check your video settings, click Video Device. To get started with Skype for Business, you will need:īefore you use Skype for Business to make or receive calls, check your settings to make sure your audio and video devices are configured to function the way you expect.ġ.Click the Options button on the upper-right side of the Skype for Business main window.Ģ.To check your audio settings, click Audio Device in the Skype for Business – Options dialog box.
Reducing coordination of physical meeting spaces, audio conference numbers, and internet communication technologies.įacilitating back-to-back meetings while remaining at your desk. Streamlining multiple communication tools into one.Īllowing simple meeting organization and execution right from Outlook. Skype for Business helps you be more efficient by: In addition, by understanding the best practices for conducting meetings and productively using Skype for Business, you can make your meetings more efficient and effective.īest practices for Skype for Business meetings Communication technology can overcome this physical boundary by allowing people to attend from any location with Internet or phone access. Traditional meetings can be a challenge when people are spread out over long distances. All of the highlighted text in this document should either be deleted or replaced prior to distribution. The text marked by yellow highlighting indicates either customization guidance or organization-specific variables. Successful meetings with Skype for BusinessĬustomization note: This document contains guidance and/or step-by-step installation instructions that can be reused, customized, or deleted entirely if they do not apply to your organization’s environment or installation scenarios. My dedicated meeting space (less secure).A new meeting space (I control permissions).Audio Device in the Skype for Business – Options.
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